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v6.4.26 Release Notes - April 2026

Gisela.pequito Updated by Gisela.pequito

Release Version: 6.4.26

Release Dates Information: 

Customer familiarisation: 14th April

Release 6.4.26 is scheduled to be applied to your UAT environment on 14th April. This will give you the opportunity to test and familiarise yourself with the new functionalities before the live release.

Available in Live Date: 21st April

Release 6.4.26 is scheduled to be applied to the Live environment on the 21th of April.

New Mobile App Release Process

We are introducing a new release process for our Mobile App. To ensure a smooth transition, we have implemented a phased release approach:

1. Beta Version for UAT

A Beta Version of the Mobile App will be available for User Acceptance Testing (UAT) from 14th April 2026. To access this Beta Version, please email Mark.Thompson@OneAdvanced.com. The Beta Version will coexist with the current Live Version on your Mobile Device, appearing as a separate App.

2. Live Release

The Live Mobile App release, version 6.4.26, is scheduled to be available in the Apple and Android Stores between 20th April 2026 and 21st April 2026.

We recommend testing the Beta Version to provide feedback and ensure a seamless experience with the upcoming Live release.

Summary

Areas of focus: Rostering & scheduling and Mobile App.

Enhancements: Tolerances for clocking in / out / duration - Mobile App, National Minimum Wage Top Ups, Extended Ad-Hoc Care in Mobile App, Detailed Care Records added to Mobile App Bookings

Features: Commission Hours Total and Split hours billed on bookings functionality. Service Finance Codes.

Enhancements & Features

Tolerances for clocking in and out- Mobile App

We've introduced configurable tolerance rules for Mobile App users when starting and ending visits. These rules can be set up in Settings > Care Provider Setup > Mobile Staff Rules and apply to both the start and end of visits.

Pre-Requisites 

To use this feature, ensure Google Maps is enabled on your device. For more information, refer to our guide on Integrating Maps for Rostering Travel Time and Distance.

Configurable Tolerance Rules for Start and End Visits

The following rules can be applied to both the start and end of visits:

  1. No Check: No location check is performed, and the user's GPS location or online/offline status does not impact their ability to clock in or out.
  2. Warn and Reason: A location check is performed, and if the user is outside the allowed distance, they can continue with the visit by providing a reason. The available reasons can be managed in the Tolerance Failure Reasons (Location Distance) reference table.
  3. Warn: The user is warned if they are outside the allowed distance, and this is recorded. No reason is required to continue with the visit.
How the Checks Work for Start and End Visits

When a user clicks "Start Visit" or "End Visit", the Mobile App captures their GPS location and sends it, along with the address coordinates of the booking visit destination, to the Google Maps API. The API returns the distance between the two points, which is then validated against the configured tolerance rule.

Handling Offline or GPS Disabled Scenarios for Start and End Visits

These rules will be visible in the Mobile App, providing greater flexibility and control over the clocking process for both start and end visits.

  • If the user is offline, they will be prompted to go online or provide a reason for not doing so. This will be recorded, and they can then start or end the visit.
  • If the user has GPS disabled on their device, they will be asked to enable it or provide a reason for not doing so. This will be recorded, and they can then start or end the visit. 

Mobile App - Ad-Hoc Care within Bookings 

Ad-Hoc Care in the Mobile App has been extended to include all types of Care Records. 

Mobile App – Planned Detailed Care Records within Bookings 

The Care and Tasks to be done shown in the Mobile App are determined from the Care Plan > Regular Care tab. If these tasks are linked to a business object they will now show as detailed Care Records to be recorded rather than as a tick box. 

If you would prefer to continue to use tick boxes please change any Regular Care items that currently linked to business object to be linked to ones which do not. This can be done in the Task Reference Data: 

Mobile App - Offer Bookings

Offered Bookings now show more address details of the destinations of the booking 

Split hours billed on bookings

Bookings with multiple People assigned can now have a different number of hours assign to each Person, which will impact the Financial Transactions proportions made for these.  

When these bookings are added there is an option to Choose “Even Spilt” or “Specify Individual Hours”. If “Specify Individual Hours” is selected, then the following screen is show to allocate the hours: 

There is validation to prompt the user to update the “Person Hours Allocation” is the “Unallocated” is less than 100%. 

The “Person Hours Spilt” can be defaulted per booking type to “Even Spilt” or “Specify Individual Hours” in the Booking Type configuration.

Commissioned Hours total

The Commissioned Hours Booked Totals will be update according to the spilt per Person described above.

National Minimum Wage Top Ups 

National Minimum Wage top ups can be calculated by the system and added to Payroll Batches for Employees.  

Enabling Feature

To activate this feature, set the 'Payroll National Minimum Wage' System Setting to 'True'.

The rates to be applied must be configured before this feature will work. They can be found in Settings> Config > Finance Admin > Care Provider Payroll > NMW Setup. Different rates can be set per Age Group and per Date Range (and optionally per Role as stated before). Validations are in place to prevent overlapping rates. 

Once this is done then the National Minimum Wage top ups tab will be populated on Payroll Batches and these records will be included in the Pay Extracts.  

“Sleep” and “On Call” bookings should be excluded from the calculation, to do this set the relevant Booking Types to “Is An On Call Booking” = ‘Yes’ or “Is Sleeping” to ‘Yes’ 

NOTE:

There is also an option to set different Minimum Wage levels per Employee Role named “Payroll National Minimum Wage By Role” - however this is a work in progress and should not be used yet.

The Preview feature on the Payroll Extract does not currently include NMW top up records, but will in a future release.

Service Finance Codes 

Services can now have Finance Codes assigned to them individually. 

“Service” has been added to “Finance Code Locations” (used in Settings > Configuration > Finance Admin > Person Contracts > Finance Codes ) 

“Finance Code” (look up to Finance Codes ref data) has been added to “Services” ( Settings > Configuration > Finance Admin > Person Contracts > Services).  

Parent Establishment Contract Scheme 

When creating a Person Contract, a Contract Scheme is selected. This scheme can now be linked to the Person Contract’s establishment, or to a parent of that establishment. 

Mail Merge for Multi Selected Fields 

Multi Selected Fields can now be used in Mail Merges – this incudes 'Role of Plan Agreed By' for Risk Plans where the issue was reported.  

Defects Resolved

ACC-13759 – Resolved an issue where if bookings were back-to-back with no gaps the ‘commuting from milage’ was being calculated and applied to many bookings instead of the final one (this was also released in a minor release) 

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