Managing Existing Person Record

Mohammed Jamal Updated by Mohammed Jamal

Existing Person records can be continuously managed in the system. It is important to keep as much information about the Person (Care Receiver / Client / Resident / Service User) up-to-date in the system as possible - see the Adding a Person Record article for more details on specific sections of data to manage.

To manage an existing Person record:

  1. Navigate to People > People > People We Support. The 'People We Support' page is displayed.
  2. Select a record from the grid to open the Person record. The 'Person' record page is displayed:

Use the quick search functionality on the left to find People. There is a more effective and dedicated Person Search functionality which is detailed here.

A number of tabs will allow you to navigate between different types of information:

  • Home: This is an area displaying the most useful information to the user.
  • Timeline: Shows a historic list of changes to the record.
  • Summary: Displays the summary dashboards for key areas.
  • About Me: Displays the about me information.
  • Care Plans: Displays all of the information related to the Person's Personalised Care and Support Plans.
  • Document View: Displays any Forms, Attachments and Letters in a single place.
  • All Activities: Displays activities relating to Appointments, Emails, Letters, Phone Calls, Tasks and Case Notes.
  • Pathways
  • Person Tracking
  1. Select the Edit Record button on the toolbar. The drawer will open on the right-hand side:
  1. Make any changes as desired.
Fields that are greyed out cannot be changed, or they have dependencies which affect their value, for example, the Age field is dictated by the DOB field.
  1. Select the Save or Save and Close button at the bottom of the drawer. To abandon your changes select Close.

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