V6.4.18 Roadmap Upcoming Features (subject to change)

mark.thompson@oneadvanced.com Updated by mark.thompson@oneadvanced.com

Upcoming in the Next Release

Staff Mileage Pay, Charges and Travel Override Reimbursement Features

New functionality relating to Travel Reimbursements has been introduced in 6.4.18. Previous functionality created calculated Travel Reimbursement using "Mileage", "Time" between bookings or a "Booking" flat rate. The additional functionality now allows users to override the calculated Travel in the Booking Drawer and via the Mobile App.

Security Profiles Required:

Payroll Booking Cost (Edit)

Payroll Booking Cost (View)

Booking Drawer:

A new section called “Travel Reimbursement” has been added to the Staff tab of the Booking Drawer this details the:

  • Travel Reimbursement Rate that is being applied for each employee
  • Calculated Travel Reimbursement Value
    • The value is editable if you have the correct security profile associated to the user viewing the record
    • An edited value can be reset to the original calculated value
    • Edited values are not stored so once reset a new value can be input

Mobile App:

New field added to the Mobile App called Staff Override Mileage this is available when Travel Reimbursements apply to the booking that is being logged:

  • When the field is populated, it will be shown in the Booking Drawer as an edited value with the ability to reset
  • Once the booking has been ended the value is no longer available in the Mobile App to edit
  • This can still be updated via the Booking Drawer until the booking has been confirmed or paid
  • If edited from the booking drawer the Staff Override Mileage value will no longer be available to reset to

Travel Reimbursement Calculations:

When the Travel Reimbursement Unit Type = Hours:

Duration calculation based on Diary Booking Staff date/times in priority order:

  1. Override Attendance Times when they exist
  2. Attendance times when they exist
  3. Planned times when no attendance times exist

Payroll

BO: Expenses

Expenses can now be set to "waiting for approval" and "approved" from the system view in bulk using the highlighted toolbar actions below:

BO: Bank Holiday Rules

Bank Holiday Rules can now be applied to extended hours to pay the rate before the start or after the end of the Bank Holiday Date.

When "Apply Extended Bank Holiday Hours" is set to Yes new fields will appear and be mandatory:

  1. Start Time
  2. End Time
  3. Apply To The Day Before Bank Holiday
  4. Apply to the Day After Bank Holiday

BO: System User

  • Employee Payroll ID is mandatory when business module is active
    • Add to key information
    • Position

BO: Provider

Rename Field: Company Code

New Name: Finance Company Code

  • New Field: Payroll Company Code
    • Numeric
      • 4 digits
      • No decimal values
    • Min Value 0001
    • Max value 9999
    • Position

User Experience Improvements, including:

  1. Ad-Hoc Invoice Batch Running
  2. Body Maps
  3. Absence Employment Status for Dashboards

Richer Data Capture, including:

  1. New fields and validations for Reportable Events to allow richer data capture.
  2. New Complaints Category on Person Complaints
  3. Sexual Orientation for Staff
  4. Initials for Person

Finical Improvements, including:

  1. Bank Holiday rates for specific time ranges
  2. Invoice Format

Care Network Portal

One of our key initiatives for FY26 is to enhance communication between clients, their care networks, and the organisation delivering care. In alignment with CQC standards, we aim to promote greater transparency in information sharing and provide more robust support to our clients.

To achieve this, we are introducing the Care Network Portal as our first strategic step. It will be launched as a live prototype to support our discovery and research efforts. This allows us to invite customers and their clients to actively participate, input real data, and provide valuable feedback. This collaborative approach ensures we develop a product that effectively addresses user needs, resolves existing challenges, and advances our FY26 objectives for improved communication and business efficiency.

Following the completion of the full discovery project, we will leverage this feedback to iterate rapidly and transition to a live environment swiftly and effectively

Was this article useful?

v6.4.18 Release Notes - 4th March 2025

v6.4.17 Release Notes - 3rd December 2024

Contact