Scheduling Setup: Bookings Validation

Mohammed Jamal Updated by Mohammed Jamal

The following covers the Bookings Validation section of the Scheduling Setup.

  1. The Booking Length Unit (mins) determines the duration of a booking unit (in minutes). When a booking is being added, the system will automatically put the End Time exactly the number of minutes defined here from the Start Time.
  2. The Planned Booking Precision (min) is defaulted to '5' and is not editable. This value ensures a booking starts on 5 minutes past the hour. 
  3. The Check Staff Availability option determines if the validation against the allocated staff's availability is performed and what subsequent actions can be taken if not satisfied. Validation is performed upon saving of a booking against staff availability, to ensure the booking is valid against the allocated staff’s availability type and duration. The following values are available:

Setting

Bookings Functionality

Booking Created?

Check

Inform the user that 'XX (staff name) (contract name) is not available at this time'.

No

Check and Offer Create

Inform the user 'XX (staff name) (contract name) is not available at this time'.

No

No Check

No validation is performed.

Yes

Warn and Offer Create

Inform the user that 'XX (staff name) (contract name) is not available at this time'.

Dialog reads: 'Add a block of diary availability of the type selected below to cover the duration?', with a drop-down menu showing the configured availability types for the staff member.

If user clicks the OK button, add availability to cover the duration of the booking, of the type selected by the user.

If user clicks the Cancel button, create the booking allocated to the staff member, but do not add any new availability.

Yes - on selection

Warn Only

Inform the user that 'XX (staff name) (contract name) is not available at this time' and give the user the option to accept or cancel the booking.

No

 

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