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VAT Codes Setup

Mohammed Jamal Updated by Mohammed Jamal

The VAT Code is used to identify the VAT Rate to be applied to Services. 

The 3 main VAT Codes have been shipped with the product:

  • Exempt
  • Zero Rated
  • Standard rated

If required, additional ones can be added.

To access and add VAT Codes:

  1. Navigate to Settings > Configuration > Finance Admin. The 'Finance Admin' page is displayed.
  1. Expand Person Contracts, and select VAT Codes.
  1. Select the Create new record button on the toolbar.
  2. Complete the following fields (mandatory fields are marked with *):

Field

Description

Type

Name*

Name of the VAT Code.

Free text input

Code

Needs to be a unique number.

Numerical value between -2147483648 and 2147483647.

Gov Code

The Gov Code can be provided.

Free text input (optional)

Inactive 

If you don’t want this record to be in use yet, select the Yes.

Yes/No radio button

Start Date*

Start date of VAT Code.

Date (defaults to current date)

End Date

Use this field to end the VAT Code if it is no longer going to be used.

Date

Valid For Export

Indicate whether this record can be exported.

Yes/No radio button

Responsible Team*

This is the primary team in which staff members will work, for this VAT Code.

Defaults to the current user's team 

  1. Select the Save button on the toolbar.
  2. Select the View Full Screen button on the top right of the drawer. You can then view the VAT Codes Setup tab.

VAT Codes Setup for VAT Rates

This tab is used to create each applicable VAT Rate for the VAT Code. 

Validation: 

  • Multiple records can be created for different periods 
  • Applicable dates for VAT Rates cannot overlap

  1. Select the Create new record button on the toolbar.
  2. The following settings are available: 

Data Item

Description

Type

VAT Code*

The VAT Code that will apply to this record (defaults to the current record).

VAT Code record selection

VAT Percentage*

VAT rate that applies (as a percentage).

Numeric value between 0 and 100

VAT Reference 

Reference for the VAT Code, which will be included in the extract file, so is only required where your accounting software needs it.

Alphanumeric

Responsible Team*

This is the primary team in which staff members will work, for this VAT rate.

Selection

Start Date*

Start date of the VAT rate.

Date

End Date 

End date of the VAT rate.

Date

Notes

If required, provide some supporting information regarding the mapping.

Free text input

  1. Select the Save or Save and Close button on the toolbar.

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