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Finance Codes

Mohammed Jamal Updated by Mohammed Jamal

Finance Codes can be created against different Locations. These Finance Codes can then be allocated to records on those various entities.

Available Location Codes

The available Location Codes are:

Location Code

Location

Contract Name

Settings > Configuration > Reference Data > Person Contracts >  Contract Schemes > open record.

Organisation

Workplace > My Work > Providers > open record.

Service/Service Detail

Settings > Configuration > Reference Data.

Select Person Contracts > Service > open record.

Select Service Mappings tab > open record.

Team

Settings > Security > Teams > open record.

Once allocated, Finance Codes will be allocated to Person Contract Services and Finance Transactions, in conjunction with the Finance Code Mapping

Duplicates cannot be recorded (those with a matching Finance Code Location / Description).



Accessing Finance Codes

To access the Finance Codes:

  1. Navigate to Settings > Configuration > Finance Admin.
  2. Select Person Contracts > Finance Codes.
  3. Select the Create new record button on the toolbar to create a new Finance Code or click on an existing one to view/edit.
  4. Complete the following settings (mandatory fields are marked with *):

Data Item 

Description 

Finance Code Location 

Select the Location to which the Code will be applicable. The following options are available: 

  • Contract Name 
  • Organisation 
  • Service/Service Detail 
  • Team 
  • Constant 

IMPORTANT: Do not change this setting after saving and using as it will fundamentally change the nature of the record.  Only change this setting if the wrong Location has been selected when the record is first created 

Description 

Provide a description to help identify the Finance Code. 

This can be changed at anytime 

Code 

Enter the Finance Code value (can be alphanumeric). 

This can be changed at any time and will lead to a Finance Code Update trigger being created to ensure this updates the relevant Person Contract Services and Finance Transactions

 

  1. Select the Save and Close button on the toolbar.

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