Using Person Tracking for Prospects

Mohammed Jamal Updated by Mohammed Jamal

Tracking prospective care home users involves gathering and managing data about individuals who are considering or have been referred for care home placement. This data helps care homes assess suitability, make informed decisions about placement, and maintain effective communication with potential residents and their families.

By effectively tracking prospective care home users, care homes can improve the quality of care, enhance the experience for potential residents and their families, and ensure compliance with regulatory requirements.

You can use Person Tracking for prospective Care Receivers in the following way:

  1. Navigate to People > ​People ​> People We Support.  The 'People We Support' page is displayed.
  2. Select a record from the grid to open.
  3. Select the Person Tracking tab. The 'Person Tracking' page is displayed.
  4. Select the Create new record button on the toolbar. The 'Person Tracking: New' page is displayed.
  5. Complete the details, mandatory fields are marked with a red asterisk.

Field

Description

Field Logic Type

Contact*

Select the corresponding contact that has made this request.

Selection

Brochure Requested

Was a brochure requested?

Yes/No radio button

Date Brochure Sent

Appears when Brochure Requested = Yes.

Date

Follow Up Letter Sent

Date

Who Made The Call

Select the System User that made the call.

Selection

Last Follow-Up Call

Date

Next Follow Up Call

Date

Questionnaire Completed

Was a questionnaire complete?

Yes/No radio button

Questionnaire Returned

Appears when Questionnaire Completed = Yes.

Date

Date Considered Suitable

Date

Date Placement Agreed

Date

Date Offer Made

Date

Date Contract Placed

Date

Date Passed For Agreement

Date

Date Placement Confirmed

Date

Date Offer Accepted

Date

Contract Signed

Yes/No radio button

Contract Signed On*

Date

Contract Signed By*

Date

Enquiry Withdrawn

Yes/No radio button

Date Withdrawn

Date

Method Of Enquiry*

Selection

Enquiry Date*

Date

Assessment Date

Date

Assessment Type

Drop-down selection

Care Type

Selection

Prognoses

Selection

Length Of Stay

Selection

Care Hours Required

Duration

Current Status

Selection

Urgency Level

Selection

Accommodation Type

Drop-down selection

Room To Be Allocated

Selection

Room Shown

Free Text

Price Quoted

Currency

Date Of Initial Visit

Date

Expected Admission Date

Date

Preferred Provider

Selection

Preferred Area

Selection

Type Of Funding

Selection

Funding Body

Free Text

Funding Description

Free Text

Source of Referral*

Selection

Referral Description

​Free Text

  1. Select the Save or Save and Close button to finish.

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